OSHA requires employers to keep records of injuries and illnesses that take place on the job or in the workplace. While certain employers are exempt from such record keeping practices, (those with fewer than 10 employees) most must use what is know as the OSHA 300 Log to keep their records.
The OSHA 300 Log is the record of all workplace injuries and illnesses, and there are specific OSHA guidelines as to which types of injuries and illnesses must be reported. Generally the guidelines specify that all incidents that are work-related or affect work being done by or the health of an employee be reported. Employees are also responsible for reporting accidents to their employer and being sure a record is kept. Employers are now given the additional option to keep records electronically or via telecommunications.
As a manager, it is important to log all incidents and be aware of privacy issues that may occur. In the case of a sensitive matter, the incident should be logged as "privacy case" instead of giving the employee’s name. Train employees to report injuries and illnesses promptly so an accurate OSHA 300 log can be kept.
An incident report, known as the OSHA 301 is what is filed first about each individual injury or illness and then entered into the OSHA 300 Log. The 300-A form is the annual report of all the injuries and illnesses that take place. OSHA also requires separate records be kept for incidents involving exposure to hazardous materials, employee health records, Material Safety Data Sheets and different types of safety training.
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The Safety Library has more helpful OSHA forms like these:
OSHA Form 300A
Safety inspection forms
osha form 300