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Recordkeeping - General
  
 
National Summary

Laws have been passed in every jurisdiction requiring facilities to produce and retain records of various kinds. Record retention varies, usually in the range of 3 to 5 years, but it can be as high as 30 years. In some cases, regulations simply specify that records be maintained for the duration of employment. Regardless of the legal requirement for retention, it is strongly recommended that legal counsel be consulted before destroying any records.

Visit the topic Illness and Injuries for information describing OSHA's injury and illness reporting and recordkeeping requirements under 29 CFR 1904.


  
 
 
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TypeTitleDateState
Interpretations02/01/2008 - Clarification of NIOSH's obligation under OSHA to receive and maintain employee exposure and medical records. 02/01/2008National
Interpretations02/07/2007 - Documentation of employees' hepatitis B vaccination status.02/07/2007National
Interpretations02/09/2009 - Determining work-relatedness for recordkeeping of injury resulting from horseplay.02/09/2009National
Interpretations02/17/1999 - Retention of medical records for companies ceasing to do business.02/17/1999National
Interpretations02/24/2009 - Determining recordkeeping for work-relatedness of accident occurring during off-site event.02/24/2009National
Directives03/14/1988 - ADM 12-7.2A CH-1 - Change to Regional and Area Office Records Disposition Schedule07/18/2003National
Interpretations03/27/2008 - Clarification of employer's obligation to include social security numbers on employee exposure records. 03/27/2008National
Directives04/04/1988 - ADM 7.3B - OSHA Forms Management Program07/18/2003National
Interpretations04/10/2000 - Use of electronic signature pad to record signatures for training certification.04/10/2000National
Interpretations04/14/1999 - Employer's obligation to maintain and transfer medical records after the retainment period has passed.[1910.1020(c); 1910.1020(d); 1910.1020(h)(3)]04/14/1999National
Interpretations04/15/1999 - Employer's obligation to maintain and transfer medical records after the retainment period has passed.04/15/1999National
Interpretations04/27/2004- Retention of exposure and audiometric testing records by successor employers.[1910.95; 1910.95(m)(5); 1910.95(m)(3)]04/27/2004National
Interpretations05/26/2006 - Requirements for maintenance of employee exposure records and alternative methods for long-term retention. [1910.1020; 1910.1020(c)(10); 1910.1020(d)(1)(ii)]05/26/2006National
Directives06/01/1984 - ADM 3.4A - Multiple Addressee Inquires07/18/2003National
Directives06/03/1985 - CPL 2-2.22 CH-1 - Removal of Obsolete Sections07/18/2003National
Directives06/03/1985 - CPL 2-2.27 CH-1 - Removal of Obsolete Sections07/18/2003National
Directives06/03/1985 - CPL 2-2.31 CH-1 - Removal of Obsolete Sections07/18/2003National
Directives06/03/1985 - CPL 2-2.6 CH-1 - Removal of Obsolete Sections07/18/2003National
Interpretations06/07/2001 - Access to employee exposure and medical records.[1910.1020]06/07/2001National
Directives06/22/1987 - STD 3-1.1 - Clarification of Citation Policy07/18/2003National
Interpretations06/25/1992 - Maintaining Medical Records for Employees Subject to Medical Surveillance[1910.120]06/25/1992National
Directives06/28/1993 - ADM 12.5 CH-1 - Change 1 to the OSHA instruction ADM 12.5, OSHA Compliance Records07/22/2003National
Directives07/13/1988 - ADM 1-1.22 - The Integrated Management Information System (IMIS) Overview and WP Manual07/18/2003National
Directives07/17/1989 - ADM 1-1.21A - The IMIS Enforcement Micro Reports Document07/21/2003National
Directives07/29/1985 - REP 2-3.3 - OSHA Information Collection Management System07/18/2003National
Directives07/30/1980 - ADM 12-7.2A - Regional and Area Office Records Disposition07/16/2003National
Directives07/31/1980 - ADM 12-7.3 - National Office Records Disposition Schedule07/16/2003National
Directives08/03/1998 - OSHA Compliance Records07/22/2003National
Directives08/03/1998 - Revised OSHA Records Management Program07/22/2003National
Interpretations08/14/1997 - Electronic recordkeeping of employee safety training records.08/14/1997National
Interpretations08/18/1992 - 1910 - Use of bar code based, PC computer inspection and maintenance records systems.08/18/1992National
Directives08/25/1986 - ADM 1-1.18 CH-1 - Changes to the INFORMIX Skills for the IMIS Manual07/18/2003National
Interpretations08/26/2008 - Clarification of several recordkeeping scenarios regarding days away from work, restricted work activity, and work-relatedness. 08/26/2008National
Directives09/03/2003 - 03-07 (ADM 12) - OSHA Directives Tools-Directives Index and Cross-reference (PDF)09/03/2003National
Directives09/03/2003 - 03-08 (ADM 12) - OSHA Classification Tool - Subject Index (PDF)09/03/2003National
Directives09/03/2003 - ADM 12-0.9 - OSHA Classification System (PDF)09/03/2003National
Directives09/25/2008 - [TED 03-00-002] - Administering OSHA Discretionary Grant Programs09/25/2008National
Directives10/12/1993 - CPL 2.98 - Guidelines for Case File Documentation for use with Videotapes and Audiotapes07/22/2003National
Directives10/30/1978 - ADM 12.1 - OSHA Classification System07/09/2003National
Directives10/30/1978 - STP 2-1.12 - State Statistical and Recordkeeping Program Under 18(b) Plans07/09/2003National
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