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June 22, 2017
Workplace violence reporting preregistration deadline approaching
By Ana Ellington, Legal Editor

The California Division of Occupational Safety and Health (Cal/OSHA) Workplace Violence Prevention in Health Care regulation requires general acute care hospitals, acute psychiatric hospitals, and special hospitals to report incidents of workplace violence to Cal/OSHA starting July 1, 2017.

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Under the rule, if you represent one of these healthcare facilities, you must report any incidents of physical force against an employee by a patient or a person accompanying a patient that results in, or has a high likelihood of resulting in, injury, physical trauma, or stress, regardless of whether the worker sustains an injury. All incidents involving the use of a firearm or other dangerous weapons are also required to be reported.

Report within 24 hours of when the hospital knew or should have known of the incident:

  • Any fatality; or
  • Injury that requires inpatient hospitalization longer than 24 hours, other than for medical observation; or
  • If a worker suffers a loss of any member of the body or suffers any serious degree of permanent disfigurement; or
  • Incidents in which a worker is exposed to a realistic possibility of death or serious physical harm; or
  • Incidents in which a firearm or other dangerous weapon is used.

Any other workplace violence incidents need to be reported within 72 hours.

You must report incidents involving the following workers:

  • A person who is on the hospital’s payroll, is covered by its workers’ compensation insurance, and is supervised by the hospital (traditional employment relationship).
  • A person who services the hospital contracted through a temporary agency or other primary employer and who is supervised by the hospital.
  • A person employed by an entity other than the hospital who is exposed to a workplace violence hazard in which the hospital:
    • Created the hazard;
    • Is responsible, by contract or through actual practice, for safety and health conditions at the worksite and the hospital has the authority to ensure that the hazardous condition is corrected; or
    • Is responsible for correcting a hazard, regardless of whether the hospital’s own employees are exposed to the hazard.

To preregister your facility, you will need to gather the following information:

  • The name and contact information for the hospital representative who will represent the hospital in matters related to reporting workplace violence incidents.
  • The names and contact information of individuals that are authorized to submit reports for your facility beginning July 1, 2017.
  • A generic e-mail address dedicated to workplace violence incident reporting. A generic e-mail address will ensure that Cal/OSHA communication with your facility is consistent even as individual staff come and go over time.
  • The unique identification number by the Office of Statewide Health Planning and Development (OSHPD) for your facility.

Go to Cal/OSHA’s Workplace Violent Incident Reporting System for Hospitals webpage to download the workplace violence hospital registration spreadsheet to preregister before July 1, 2017.

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